Full Project – Design and implementation of student performance evaluation system

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CHAPTER ONE

INTRODUCTION

1.1 Background to the Study

In higher institution of learning, there is existence of a system that manages its student information effectively. This brings the need to develop a database that stores and retrieve relevant information of a student. In the development of the management system, the storing of data of the institution which prioritize student information. The database management, which controls the creation and maintenance of records together with the leave and attendance management, provides efficient and flexible way to manage the organization’s personnel information. The combination of these modules into one application assures the perfect platform for aligning personnel processes in the institution.

The Exams and Records maintains the availability and completeness of students database including contact information, performance evaluation and promotion of all students in an institution. Higher institution has always had to collect and use personal information from and about student to perform the computation. To reduce the manual workload of these administrative activities, institution began to electronically automate many of these processes by introducing student performance evaluation system with capacity to carry out critical exam and records functions. Through Student Performance Evaluation System, there is no hardly any fear of mistake in terms of computation. Some of its key offerings include evaluation process, managing evaluators and database to ease up the tasks of the computation of student performance in the institution.

Student Performance Evaluation System has given freedom from dreadful paperwork. The whole system automates the task of implementing, tracking, and evaluating a robust evaluation process in systematic and confidential way for ensuring best results. Its overall purpose is to maintain information and to make that information available on demand.

The Student Performance Evaluation System users can be only created by admin users. The first thing that the admin should do in the system is to populate the department, designation, and the evaluators’ list. After that, they will store the details of the student and along with the student’s system credentials. Then, the admin will create a task and assigned this to a student.

When the student has already assigned a task, the student will log in to the system each time they have progressed for a certain task and submit their progress details to store in the system database. When the student finally completed the task they must check the “Task Completed” check box so that the evaluator can start to evaluate their accomplishment and rate their performance. After the student marks the task assigned to them as “Completed Task”, the evaluator can now begin to evaluate the performance of the student.

For the student, the performance evaluation system was created in order to enhance their performance. Furthermore, it helped them achieve their personal goals as well as their competency development. As no one paid attention to this before, this was also a chance for them to raise their voices about concerns of the work they were doing every day.

1.2 Statement of the Problem

Challenges are faced when handling student record manually. This is evident in procedures such as tasks accomplishment where a student is required to complete a task in a manner that may take several weeks or months to be approved. Another problem is recording the task performance of student in the institution using book and due to that the student can put a wrong score. The use of paper work in handling some of these processes could lead to human error. Another challenge is that most of the institution have their student records kept at the big file room in the admin and exams and records department of the institution making it difficult to access the student information remotely when needed at short notice. The above identified problems can be resolved using the student performance evaluation system. The system will store and maintain student record in a database with privacy only accessed by the admin. The system makes it easy for the admin to monitor the student systematically and the student can only record using the un-editable form template generated process through a password protected system.

1.3 Aim and Objectives of the Study

The aim of the study is to design and implement student performance evaluation system. The specific objectives are to:

design a System that would be operated in higher institution.
implement a system that will help the exams and records personnel in calculating performance evaluation.

implement an student performance evaluation system that will show their profile and evaluation records.

implement a system that easily generates a clear and accurate performance evaluation reports

1.4 Significance of the Study

The implementation of this exclusive student performance evaluation system that linked to the institution’s requirements, offers access to records as well as services such as systematic tasks management, student evaluation and schedule report generation which will make it easy for the institution to operate. This study will benefit large institutions. The automated proposed system will upgrade the existing system and will be of important to the users by eliminating the leave manual system process, the authorities in charge of the approval of tasks performance request will also not operate manually. Without the system, it is going to be a tiresome job for the exams and records to keep track of each and every students. The database will be developed to give access and provide information of student and many other features with the click of a button, as we all know student are the backbone of any institution and the society. The study will also be beneficial to authors for further research on the topic. And will also benefit the students of computer science in form of literature.

1.5 Scope of the Study

The scope of this study is to design and implement student performance evaluation system: A Case Study of CEAPOLY

1.6 Limitations of the Study

In the course of carrying out this project, some factors tried to hinder the free flow of the work. These factors include

Finance: Finance constituted major problem as there was no sufficient fund to round for the required materials, visit library and cybercafé.

Lack of Material: it was not easy to get written text on the subject matter from libraries and internet.

Time: Time was not at my liberty being a student who is fully engaged with my studies, it was not easy for me to squeeze out time for me to write the project.

1.7 Definition of Terms

Performance Appraisal: it refers to a review and discussion of a student’s performance of assigned duties and responsibilities.

Training: It is the process of teaching or learning a skill or job to become more effective or productive in execution one or more task.

Student: it refers to a person who is studying at a university or other place of higher education

Performance: It pertains to working effectiveness, the way in which somebody does a job, judged by its effectiveness

Evaluation: it is defined as a judgment about something based on an understanding of the situation.

SQL: Structured query language is a relational database language used to define, manipulate, search , update and retrieve data in the database

Database: A collection of operational data of organization stored in related tables

Information: this is a processed data / facts obtained by assembling them into meaning form

Primary Index: is an index on the key field of a database table. An index performs the following tasks

Look- up-table: This is a secondary table that enables database systems to use a small code field to enable many records in a primary table to referring to information

Program: Is a set of coded instructions written in any of the programming languages to perform a specific task

Updating: this is the process of modifying the master file or changing the master file by altering records to show the current data

Sorting: is the operations of arranging the records of table or listing into sequential order according to ordering criteria

Searching: This is the process of looking for a particular record in a list and it is daily operation in the record documentation

Management system: The management system can be viewed as a integrated network of planning, organizing, directing and controlling the activities the direct the operations of the business system.

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