Full Project – MODERN OFFICE TECHNOLOGY AND ORGANIZATIONAL PERFORMANCE IN SELECTED TERTIARY INSTITUTIONS IN ONDO STATE

A STUDY OF FEDERAL UNIVERSITY OF TECHNOLOGY AND SCHOOL OF HEALTH TECHNOLOGY

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ABSTRACT

The study examined Modern office technology and organizational performance in selected tertiary institutions in Ondo state. A Study of Federal University Of Technology, Akure And School Of Health Technology. The functions and effectiveness of the secretary in every business organization depends on the availability of office technologies as well as the skills and competencies of the secretary. Modern business organisations have come to appreciate the role and importance of the secretary as well as the need to providing the needed and necessary office machines and equipment for the efficacy of the secretarial functions. The study covered 60 randomly selected workers of Federal University Of Technology, Akure And School Of Health Technology, Ondo, Nigeria. A questionnaire was developed and used for the study. Descriptive statistics were used to analyze the data collected. The findings of the study revealed the availability of modern office technological gadgets in the bank, their use by workers cause increase in performance. Amongst others, it was recommended that organizations should procure as many modern office technologies are available in the market to ease the job of secretaries to enable them increase their productivity and performance levels.

TABLE OF CONTENT

ABSTRACT

CHAPTER ONE

1.0 INTRODUCTION

1.1 BACKGROUND TO THE STUDY

1.2 STATEMENT OF THE PROBLEM

1.3 AIM AND OBJECTIVES OF STUDY

1.4 RESEARCH QUESTIONS

1.5 HYPOTHESES

1.6 SCOPE OF THE STUDY

1.7 SIGNIFICANCE OF THE STUDY

1.7 ORGANIZATION OF THE STUDY

CHAPTER TWO

2.0 LITERATURE REVIEW

2.1 THE CONCEPT WORKER

2.2 THE FUNCTIONS OF A WORKER

2.2.1 ADMINISTRATIVE FUNCTIONS OF WORKER

2.2.2 PERSONNEL FUNCTIONS OF A WORKER

2.2.3 RECORDS KEEPING FUNCTIONS

2.2.4 HUMAN RELATIONS FUNCTIONS

2.3 THE MODERN OFFICE AND TECHNOLOGIES

2.3.1 BRIEF OVERVIEW OF OFFICE EQUIPMENTS

2.3.2 BRIEF LIST OF MODERN OFFICE TECHNOLOGIES

2.4 UNDERSTANDING WORKER PERFORMANCE

2.5 THEORETICAL FRAMEWORK OF THE STUDY

CHAPTER THREE

3.0 RESEARCH METHODOLOGY

3.1 RESEARCH DESIGN

3.2 DATA COLLECTION

3.3 INSTRUMENT FOR DATA COLLECTION

3.4 SAMPLING AND SAMPLE SIZE DETERMINATION

3.5 DATA ANALYSIS

CHAPTER FOUR

4.0 RESULTS AND DISCUSSION

4.1 RESULTS

CHAPTER FIVE

CONCLUSION AND RECOMMENDATION

5.1 CONCLUSION

5.2 RECOMMENDATION

REFERENCES

APPENDIX

CHAPTER ONE

1.0 INTRODUCTION

1.1 BACKGROUND TO THE STUDY

For decades now, fast changes have been taking place in all facets of human life including the office environment. This is as a result of technological advancement. Every office in today’s business world, be it government, industry or other human endeavors, require facts and accurate information for quick decision-making. The office worker, including the Worker, expects certain support from the organization into which he/she is employed. This support can be technological (machines and equipment) and human. In offices of past, manager’s dictated memos and letters and Workers typed them. Most recently, business have developed word processing centers and relied on personal computers and even electronic mail in an effort to lessen the need for secretarial support and make the worker-Worker very productive (Ezoem, 1995; Osuala, 2004).

As a result of changes in technology, the role of Workers in business has changed tremendously from that of typewriting and shorthand dictation, answering of telephone calls and processing of mails. Today’s Workers are exposed to office technology including the internet that make work much easier and knowledge more accessible (Edwin, 2008). It is now easier to send messages by telex, electronic mails (e-mails), fax and telephones. Other office gadgets available to the Worker are photo-copy machines, duplicating machines, dictating machines, printers, among others. This is the era of computers and information technology which has become an enabler of greater convenience. Three of the most popular types of computer software programs are word processing, which help the user to write and edit memos, letters and reports, data management programs or databases, which help the user/ Worker to use long lists of data and spreadsheet programs, which handle tables and numbers (Dulek and Fielden, 1999).

Workers now have many technologically advanced office gadgets to ease their jobs and enhance proficiency and productivity leading to improved access to goods and services globally (Wofersohn, 2001). There are wide range of office machines and equipment which now enable Workers to improve their performances. Such new machines take the form of electronic typewriters that have replaced the manual ones. Word processors with milt-purpose facilities, computers and other sophisticated office machines and equipment are now provided by employers. Some of the physical equipment used by Workers includes computer communication equipment and electronic pocket organizers (Lucas, 1997). New technological equipment that has altered the procedures and technique for office functions include the computers, electronic mail/ commerce, voice mail, and the Internet.

However, these new developments brought by technological challenges require even more knowledge and skills beyond being a professional Worker. For the Worker to be abreast with the changing times, face the challenges and overcome the old ways of doing things she or he needs training requirements in recent times to help meet organizational objectives. Information technology has affected many professions in recent times. The roles of secretarial professionals have been turned around by technology. It has provided the tools that shift the role of Workers from that of information recorders to business strategists (Appah and Emeh, 2011). Several other authors are of the view that the Worker has to be well equipped to meet the present challenges of a modern office.

The organization of Education is one of the key ministries for the Government of Ghana. The overall goal of the Organization is to provide relevant and quality education for all Ghanaians especially the disadvantaged to enable them acquire skills which will make them functionally literate and productive to facilitate poverty alleviation and promote the rapid socio-economic growth of the country. In order to achieve its broad objectives the organization has employed a significant number of Workers to perform clerical works. This study seeks to examine the level of productivity of the Workers in the context of modern office technologies.

1.2 STATEMENT OF THE PROBLEM

An automated office, undoubtedly, offers new roles and responsibilities for the Worker. Such new roles presuppose that additional training and qualifications are required from the Workers. The relevance of automation in business was identified by Aromolaran (2003) as follows

i.) Creating a distinct career path for the Worker.

ii.) Automation creates a prominent place for the Worker on the organization chart.

iii.) It creates routine and assigned roles for the Worker.

iv.) With automation the Worker now spends less time in correcting, revising, proof-reading and reproducing documents.

Cameron (1982), a very long time ago, commented that it takes up to 10 to 15 years between the introduction of new equipment in the market and its installation in small organizations. This is particularly peculiar to private business organizations in developing countries. In modern times, it is not uncommon to find some organizations still subjecting Workers to the use of manual typewriters. When Workers are not provided with efficient and effective working tools, productivity is definitely bound to be low.

Duniya (2011) also observed that due to the introduction of sophisticated technological (electronic) office equipment into today’s office and the role Workers need to play in ensuring accuracy and efficiency in their jobs, the Workers need to meet the challenges by acquiring new skills and competencies for efficient operations in the electronic office. There is continuous advancement in technology which has affected the secretarial profession in terms of the quality, speed and accuracy of works performed.This study is therefore undertaken in order to gain understanding about the impact of modern office technology on workers performance in Federal University Of Technology, Akure And School Of Health Technology, Ondo.

1.3 AIM AND OBJECTIVES OF STUDY

The main aim of the study is to examine the impact of modern office technology on workers performance in Federal University of Technology and School of Health Technology, Akure, Ondo. Specifically, the research aims at achieving the following objectives.

To ascertain the range of new office technologies existent at the Federal University Of Technology And School Of Health Technology, Akure
To investigate the level of usage of these new office technologies
To identify the level of productivity of the Workers at the Federal University Of Technology And School Of Health Technology, Akure

1.4 RESEARCH QUESTIONS

In order to achieve the objectives of this study a number of questions would be explored. Consistent with the topic and objectives the following questions will guide the study;

What are new office technologies?
What range of new office technologies exist at Federal University Of Technology, Akure And School Of Health Technology?
What is productivity and how is it measured?
Does the introduction of office technologies impact on Workers’ productivity?

1.5 HYPOTHESES

HO1: Modern office technologies are not available in Federal University of Technology And School Of Health Technology, Akure.

HO2: Workers in Federal University of Technology and School of Health Technology do not use modern office technologies.

HO3: There is no significant relationship between usage of modern office technology and Workers’ performance.

1.5 SCOPE OF THE STUDY

Geographically, the study covers Federal University of Technology, And School Of Health Technology, Akure which is situated in Ondo as a case study. Contextually, the study focuses modern office technologies and their impact on Workers’ performance.

1.6 SIGNIFICANCE OF THE STUDY

To date, just a handful studies have been published that looks at modern office technologies and Workers’ productivity in African nations and more particularly, in Nigeria. This study intends to contribute to a greater comprehension of the subject of matter. From a practitioner’s perspective, the results of the study will provide a benchmark that can be used in assessing the effectiveness of the implementation of new office technologies in an office environment as well as define key productivity factors.

Finally, this study will provide a foundation for future researches as this will serve as a motivation for many researchers to further examine other aspects of the subject matter.

ORGANIZATION OF THE STUDY

This study is organized into five chapters. Chapter one of the thesis discusses the overview of the study, problem definition, research question, research objectives, significance of the study. Chapter two presents all the relevant literature review on waste management and its related concepts. Chapter three addresses the identification of the most suitable research methodology for this research and chapter four presents a data analysis of findings gathered from the field. Finally, chapter five presents the summary of findings, conclusion, and made relevant recommendations.

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