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1.1. Background to the Study

             Punctuality as Thomas Chandler Haliburton(1796 – 1865) said, is the soul of business. Any institution will require its staff to be punctual for it to be a success. Punctuality as a function of time with respect to date is a very essential requirement in every setup, be it small scale or large organization/institution, of which Federal University of Technology, Minna is no exception (Shoewu and Idowu, 2012).

The level of impersonation as well as the ghost worker syndrome in recent times is enormous, in both the private and the public sector, Akinduyite, Adetunmbi, Olabode, and Ibidunmoye (2013). Therefore, there is need for a new system which will wipe out all this enumerated issues. The human body has the privilege of having features that are unique and exclusive to each individual. This exclusiveness and unique characteristic has led to the field of biometrics and its application in ensuring security in various fields. Biometrics has gained popularity and has proved itself to be a reliable mode of ensuring privacy, maintaining security and identifying individuals. Today, the technology is being spotlighted as the authentication method because of the need for reliable security (Arulogun et al, 2013).

A system insusceptible to impersonation, that provide dependable and efficient means of taking staff attendance record with the use biometrics captures to provide perpetrators with the uniqueness of biometrics will help organization/institution keep good and accurate record of their staff punctuality.


  • Motivation of Study

Punctuality is one of the most important attribute of a good professional, this project is motivated by the desire to bring and enhance professionalism in organizations and institutions.


  • Statement of Problem

Traditionally, staff attendance is done by signing in and out in a register which leavesgap for impersonation and staff sometimes record earlier time when they are late.

The problem of designing and implementing a biometric staff attendance system is multifaceted and complex. The first issue lies in the design phase. The system must be user-friendly and intuitive to ensure that all staff members, regardless of their technical proficiency, can use it effectively. It must also be robust enough to handle the attendance data of potentially hundreds or thousands of employees, which requires a high level of data management and storage capabilities.

 The implementation of the biometric technology itself. Biometric technology, such as fingerprint or facial recognition, requires sophisticated hardware and software. The hardware must be reliable and capable of accurately capturing the required biometric data. The software, on the other hand, must be able to process this data accurately and quickly to ensure that staff attendance is recorded correctly.

The integration of the biometric attendance system with existing HR systems. This integration must be seamless to ensure that attendance data can be used effectively for HR purposes such as payroll and performance management. This requires a high level of technical expertise and understanding of both the biometric system and the existing HR systems.

 The security and privacy of the biometric data. Biometric data is highly sensitive and must be protected from unauthorized access. This requires robust security measures, including encryption and secure data storage. Additionally, the system must comply with privacy laws and regulations, which can vary greatly depending on the location and nature of the organization.

 The cost of the biometric attendance system. The hardware, software, and technical expertise required for the system can be expensive. This cost must be justified by the benefits of the system, such as increased accuracy of attendance records and reduced time spent on manual attendance tracking.


Finally, the acceptance of the biometric attendance system by the staff. Some staff members may be uncomfortable with the use of biometric data for attendance tracking. This requires careful communication and change management to ensure that all staff members understand the benefits of the system and feel comfortable using it.


1.4    Aim and Objectives of Study

This project is aimed at developing a staff attendance system using fingerprint biometrics.

The objective of these project are to:

  1. Designa staff attendance system using fingerprint biometric.
  2. Implement of the designed system.
  3. Test the implemented Staff attendance system.

1.5    Scope and Limitation of Study

The study examines design and implementation of biometric staff attendance. This project uses fingerprint biometric for time attendance of Federal University of Technology, Minna to makes the task less burdensome and enhance professionalism in organizations.

This project is limited to the fact that the proposed system doesn’t have a centralized database, which means staff enrollment will have to be done at their work unit. Furthermore, transferred staff details will be copied to the new unit database or re-enroll at new station before the staff can have access to the system.


1.6       Significance of Study

The use of staff attendance system is very important because of human being proneness to error, leaving the staff to write down their names might not be accurate as staff can even write attendance for their fellow staff and their handwriting legibility can be a case when compiling the attendance record at the end of the month.


The official in charge of attendance collation is highly favored by this system because use of pen and paper as a means of collating staff attendancewill leave the official in charge with numerous sheet of paper, which will be hectic as he/she have to start comparing several sheet to record the average attendance for just a staff. The official is going to waste a lot of time compiling the attendance percentage at the end of the month, mistake can creep in due to the large volumes of papers


Successful implementation of this project mean the staff attendance credibility can be queried or put to test anytime,  and result are produce fast and accuracy, without stress.

1.7 Operational definition of Terms

– Design: Design refers to the process of creating a plan or blueprint for something, such as a product, system, or artwork. It involves considering various factors like functionality, aesthetics, and user experience to come up with an effective and visually appealing solution.


– Implementation: Implementation is the process of putting a plan or design into action. It involves executing the steps and tasks necessary to bring an idea or concept to life. In the context of software development, implementation refers to writing and coding the actual program based on the design specifications.


– Biometric: Biometric refers to the measurement and analysis of unique physical or behavioral characteristics of an individual. These characteristics can include fingerprints, facial features, iris patterns, voice, or even typing patterns. Biometric technology is often used for identification, authentication, and access control purposes.


– Staff attendance: Staff attendance refers to the record-keeping and monitoring of employees’ presence or absence in the workplace. It involves tracking the time and attendance of staff members to ensure accurate payroll processing, compliance with work hours, and overall workforce management.


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