Full Project – Design and implementation of an online civil registry system

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CHAPTER ONE

Introduction

Civil registration is the system by which a government records the vital events of its citizens and residents. The resulting repository or database is called civil register or registry, or population registry. The primary purpose of civil registration is to create legal document that are used to establish and protect the civil rights of individuals. A secondary purpose is to create a data source for the compilation of vital statistics in most countries; there is a legal requirement to notify the relevant authority of any life event which affects the registry (Herber, Mark D).

The United Nations defines registration as “the continuous permanent compulsory and universal recording of the occurrence and characteristics of vital events pertaining of the population as provided through decree or regulation in accordance with the legal requirements of a country.

Civil registration is carried out primarily for the purpose of establishing the legal documents provided by the law. These records are also a main source of vital statistics. Complete coverage, accuracy and timelines of civil registration are essential for quality vital statistics.

Vital events that are typically recorded include live birth, death, foetal death, marriage, divorce, annulment of marriage, judicial separation of marriage, adoption, legitimization and recognition. Additionally, in some countries, immigration, emigration, and any change of residence may require notification. Among the legal documents that are derived from civil registration are birth certificates, death certificates and marriage certificates.

A family is a type of civil register which is more concerned with events within the family unit and is common in Continental European and Asian countries, such as Germany (Familienbuch). France, Spain, Russia (propiska), China (Hukou), Japan (Koseki), and North and South Korea (Hoju). A register of residents is a type of civil register primarily concerned with the current residence.

Civil Registry is the online system or agency to help the Indian citizens to apply for there government records like passport, driving license, voter’s ID card, PAN card etc… And register certificates like birth, death, marriage etc.

The primary objective of this web site is to give awareness about the government or legal documents and its registration details as well as to help to register or apply for those documents. This also acts as a consultancy agency to assist the public. The main purpose of the web site is to reduce the effort by the candidate and save his time and avoid unwanted rushes at the government offices and assure a smooth working schedule at government offices.

The project Civil Registry still requires more development of IT solution and its applications to improve the issuance of copies of government certificates and legal documents. Civil registry team trying to get more affiliation to government offices and departments. Now civil registry team acting as an agency to help the public.

Statement of the problem

The study was limited by several factors, of which some posed serious constraints towards the development of the project. One of the major drawbacks was due to financial incapacitation. This is among other frustrations such as program failures during modular construction stages.

In ability to procure personal internet access for uploading made it difficult for the development at testing stage.

There was distance and availability of research materials problem. It was absolutely difficult to source most of the important that helped me to develop the form and database was another serious issue.

Aims and objectives of the study

Aim

To improve the efficiency in the system.
To create safety of information about a user in more secure way than using the manual system (writing on paper).

OBJECTIVES

Having this in mind the list below contains our objectives, starting with the most specific (short term).

Providing online access to the data in the Information System adding new features on a regular basis. Users of this service are authorized government at national, regional and local levels. This is a closed service (not publicly available), because personal data are confidential information, available to authorized staff only.
Eliminating most of the paperwork and the number of difficulties when exchanging data at all levels.

Our ambition is to participate actively in deploying the creation of standards for electronic services.

Significance of the study

If this prototype is fully developed will be very useful in many areas such as it will ease the work of the personnel department of the any organization, it will create more employment opportunities for our youths, the government can also review and deploy it to other sectors private individuals can also find it interesting.

Scope of the study

This project will go as far as deploying web technologies in the implementation. The scheme used is closed tag to the information collected at the point of research. All forms and database designed followed the pattern of the manual means by the employers of labour.

This project was deployed using a local sever, which runs on a standalone Pc and not deployable to the internet.

Definition of terms/variables

Information System:- It is a collection of procedures, people, instructions and equipment to produce information in a useful form,

Technology:- It is study of techniques or process of mobilizing Resources (such as information) for accomplishing objectives that benefits man and his environment.

Information:- Information can be defined as the process of gathering, transmitting, receiving, storing and retrieving data or several items put together to convey a desired message.

Computer Network:- Computer Network is a system that connects two or more computers together using a communication link.

Database:- A systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated. It is also called databank.

File Transfer:- Any kind of computer file can be sent via the internet from one internet user to another. Table of accounts on spreadsheets, design by a graphic artists, music sound files etc, can all be exchanged in this way.

Organisation of the report

This project work is divided into five chapters. The breakdown of the project work is as giving below. Chapter one gives the introduction to the study, statement of the problem, Aims and Objectives, Significance of the study, Scope of the Study, Organization of the report. Chapter two gives the review of the past work on the subject, review of General Test. Chapter Three gives the research methodology, Analysis of Data and the Existing System, Problems of the Existing System, Description of Proposed System and Advantages of the proposed system. Chapter four gives Design of the system, system implementation, system documentation. Chapter five give summary of findings, conclusion and recommendation for further investigation. References, appendix.

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